Accounting · Tax Compliance · Reporting

Accounting services for
companies in Poland.

We provide full accounting support for companies operating in Poland, including ongoing tax compliance, management reporting, a dedicated contact person and online access to documents through the inPL client portal.

An accounting team without the
cost of an in-house department.

We support companies and other businesses operating in Poland, including foreign-owned entities. Our services cover bookkeeping, tax compliance and statutory reporting, while management reports are tailored to the needs of owners and decision-makers.

Every client has a dedicated contact person backed by a wider team of specialists. Documents, filings and reports are available through the inPL client portal, and day-to-day communication can be handled in Polish, English, Ukrainian or Russian.

Cost
the rate per document decreases as volume grows
Ledgers
sole proprietorships, companies and flat-rate tax — records tailored to your business
Tax office · ZUS
documentation and reporting in line with regulations
4 languages
daily service in PL · EN · UA · RU

01 Scope Of Service

Full accounting
support for companies.

From setting up the chart of accounts and reviewing source documents to tax filings, JPK reporting, period-end closing and annual financial statements, the agreed scope is delivered under one consistent service standard.

  • Maintenance of statutory accounting books, the Tax Revenue and Expense Ledger (KPiR) or lump-sum revenue records
  • Formal and arithmetical review of accounting documents
  • Maintenance of the general ledger and fixed asset and equipment registers
  • Preparation of the company chart of accounts and accounting policy
  • Monthly and annual corporate or personal income tax calculations
  • VAT and intra-Community VAT settlements, including required tax returns and information forms such as IFT-1 and IFT-2
  • Preparation and submission of required JPK files
  • Preparation of annual financial statements and support with the management report
  • Support with inventory procedures and the reconciliation and settlement of balances
  • Accounting and tax treatment of grants and funded projects
  • Withholding tax calculations and application of available exemptions where statutory conditions are met
  • Representation before the Polish tax authorities and Social Insurance Institution in matters covered by our engagement
  • Preparation of the balance sheet, profit and loss account and agreed financial statements
  • Standard and customised financial reports available through the inPL client portal
inPL Group accounting advisors team

02 Entity Types

Accounting matched to your legal
form and reporting duties.

The required records, tax filings and reporting depend on the entity's legal form, tax status and scale of operations. We design the accounting process around the obligations of each organisation.

Companies

Full accounting for limited liability companies, joint-stock companies and simple joint-stock companies, from day-to-day postings and tax compliance to period-end closing, annual financial statements and reporting.

Partnerships

Accounting for registered, limited and professional partnerships, taking account of both the partnership's records and the tax obligations of its partners.

Sole traders

KPiR or lump-sum revenue records, VAT and income tax settlements, fixed asset registers and other agreed accounting obligations.

Foundations and associations

Accounting books, grants and project settlements, and reporting appropriate to non-governmental organisations.

03 Tax Compliance And Reporting

Tax compliance and
statutory reporting.

Using the accounting records we maintain, we prepare the calculations, returns and information required from the business. We monitor agreed deadlines and notify the client of liabilities and documents requiring approval.

VAT and JPK

VAT and intra-Community VAT settlements, recurring JPK files and data structures required by the tax authorities.

CIT and PIT

Monthly and annual income tax calculations, returns and information arising from the agreed accounting scope.

Cross-border transactions and withholding tax

Accounting for cross-border transactions under Polish rules, preparation of IFT information and calculation of withholding tax or application of an exemption where the statutory conditions are satisfied.

Corporate reporting

Annual financial statements, information for the management report and agreed submissions required by Statistics Poland, the National Court Register and other competent authorities.

04 Management Reporting

Financial information designed
for better decisions.

In addition to statutory reporting, we prepare management reports for owners and management teams. The scope, frequency and presentation are agreed around the way the business is managed.

Balance sheet and profit and loss account

Periodic reports presenting the company's financial position and operating performance.

Receivables, payables and liquidity

Agreed schedules of receivables, liabilities and due dates to support cash-flow oversight.

Reporting in an agreed format

Data may be broken down by project, branch, cost centre or another relevant area of the business.

Reporting for owners and corporate groups

Agreed reporting packages for shareholders, investors, management boards or an overseas headquarters.

05 Foreign-Owned Companies

Accounting for foreign-owned
businesses in Poland.

We support Polish companies owned by overseas investors and entities forming part of international groups. Polish statutory accounting is combined with reporting tailored to the requirements of the foreign management team, owner or headquarters.

Compliance with Polish requirements

Accounting books, tax compliance and mandatory reporting for an entity operating in Poland.

Reporting to overseas headquarters

Agreed financial reports delivered in the required format, currency and reporting cycle.

Multilingual service

Day-to-day communication in Polish, English, Ukrainian or Russian.

Coordination of wider business obligations

Accounting can be combined with payroll, transfer pricing, corporate formalities and other services needed to operate in Poland.

06 Starting Our Cooperation

A controlled handover with
business continuity in mind.

Changing accounting providers or moving an in-house accounting function requires an orderly transfer of data and documentation. We agree the timetable, review whether the materials received are complete and organise the ongoing service.

  • 01

    Scope and handover date

    We define responsibilities, the service start date, the transfer method and the timetable for the next filing obligations.

  • 02

    Transfer of data and records

    We receive the agreed books, registers, balances, reconciliations and other information required to maintain continuity.

  • 03

    Initial completeness check

    We identify missing information or discrepancies requiring clarification. A detailed review of historical settlements can be agreed as a separate service.

  • 04

    Launch of ongoing accounting

    We configure document workflows, client portal access, communication rules, reporting and the compliance calendar.

07 Inpl Client Portal

Documents, filings and
reports available online.

The inPL client portal provides an organised channel for exchanging documents and accessing accounting information. It can be used from any location without relying on long email chains.

Digital document workflow

Accounting documents can be submitted online using the agreed workflow.

Tax returns and settlements

Prepared filings, liability information and supporting accounting documents are made available in one place.

Financial reports

Clients receive standard reports and any additional statements agreed within the scope of service.

Ongoing access

Published documents and information remain available online around the clock to authorised users designated by the client.

08 Why Inpl

Why companies entrust
their accounting to inPL.

Reliable accounting requires more than accurate, timely filings. Service continuity, clear communication, access to information and processes matched to the business are equally important.

  • 01

    Dedicated contact backed by a team

    A named contact person handles day-to-day communication, with specialists available for specific areas of accounting and tax compliance.

  • 02

    Experience across different entity types

    We support companies, partnerships, sole traders and organisations operating under different tax regimes and business models.

  • 03

    A service model tailored to the business

    The chart of accounts, document flow, closing timetable and reporting package are aligned with the client's organisation and requirements.

  • 04

    Professional liability insurance

    The accounting service is covered by professional liability insurance appropriate to the scope of work performed.

  • 05

    Support in four languages

    Day-to-day communication is available in Polish, English, Ukrainian and Russian.

09 Related Services

Accounting can form part of a
wider business support model.

10 Contact

Let's talk about your
company's accounting.

In the first conversation we check your form of taxation, the number of documents and the scope of reporting. You get a specific quote — no obligations.

Book a call +48 512 895 895