Team · Systems · Service continuity

An outsourced accounting
department for your company

We take over the agreed accounting function and organise a dedicated team around your company's processes, systems and structure. Responsibilities, cover arrangements and day-to-day service continuity are clearly defined.

An outsourced accounting department for your company

01 Who IT is for

When is an outsourced
accounting department the right solution?

This model suits businesses that need more than standard accounting support but do not want to build and maintain a complete in-house team. We define the scope around the organisation of processes, the systems in use and the preferred allocation of responsibilities.

Order the service +48 512 895 895

No in-house accounting department

For businesses that want an external team to assume the agreed accounting function without creating a complete internal department.

Growth and increasing process volume

For companies where document volumes, multiple entities or reporting requirements call for a dedicated team and a structured division of tasks.

Reorganisation or a change of service model

For organisations taking over books from a previous provider, changing systems or reorganising processes following ownership or operational changes.

Need for continuity and cover

For businesses seeking to reduce dependence on one person and establish cover arrangements, documented procedures and access to the right specialists.

02 Team model

A dedicated team rather
than dependence on one person.

We assemble the team around the responsibilities being transferred, the system in use and the organisation of the business. Roles, accountability, communication and cover arrangements are agreed so that service delivery does not depend entirely on one individual.

A person responsible for the relationship

We appoint a person to coordinate service delivery, day-to-day arrangements, deadlines and communication between the client and the accounting team.

The right mix of specialists

Individual tasks are handled by people selected for the relevant area, including bookkeeping, tax compliance, financial statements and operational processes.

Cover and continuity

Defined roles, procedures and structured access to information allow tasks to be reassigned during absences or temporary peaks in workload.

Control and structured communication

We agree how documents are transferred, matters are raised, actions are approved and statuses and deadlines are reported.

03 Scope

Scope of the accounting function we assume.

The scope of the outsourced accounting department is tailored to the company's organisation, division of responsibilities and systems. It may cover bookkeeping together with related operational and reporting processes.

Books, tax and financial statements

We maintain accounting books and required records and prepare VAT, corporate income tax, JPK filings and financial statements within the agreed scope.

Documents and invoicing

We organise document transfer, verification and workflow. We may also prepare sales invoices and maintain agreed registers and schedules.

Settlements and payments

We can enter payments for the client's approval or, under expressly granted authority, execute selected payments such as payroll and taxes. Limits and control arrangements are agreed before the service begins.

Systems and reporting

We work in an agreed client system or in the inPL environment. Reports and data exchange are defined after reviewing the company's technical and information requirements.

04 Transition

How do we take over the accounting function?

Before the transition, we review the current operating model, the condition of the documentation, the systems in use and the responsibilities that will remain with the client.

  • 01

    Review of the current model

    We establish the company structure, process scope, condition of the books, document workflow, reporting requirements and the people involved.

  • 02

    Scope and transition plan

    We define responsibilities, the order of activities, required access rights and documents, and the launch date for each part of the service.

  • 03

    Configuration and process handover

    We prepare the working environment, agree procedures, receive data and documentation and test information and approval flows.

  • 04

    Service launch

    The team begins the agreed work. During the initial period, we review how the process operates and make any necessary organisational adjustments.

05 Related services

An outsourced accounting department can
form part of wider business support.

We tailor the service to the structure of the business. Where needed, the accounting team can be combined with payroll support, management support or the outsourcing of selected processes.

06 Contact

Let's discuss how to
organise your accounting function.

During the first consultation, we review the current operating model, systems, allocation of responsibilities and the intended transition date. We then propose the team structure and an implementation schedule.

Book a consultation +48 512 895 895