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CEIDG changes from 14 October 2026: what entrepreneurs should check

15.10.2026 All posts

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A major part of the reform of Poland's Central Register and Information on Economic Activity, known as CEIDG, took effect on 14 October 2026. The changes go beyond updated forms. They affect how attorneys are disclosed, how correspondence is routed, how contact details are published and how minor entrepreneurs are identified. A further digitalisation stage begins on 1 November 2026, when applications for a first CEIDG entry generally become electronic-only; an exception applies where a minor starts the business. This guide separates the rules already in force from the next implementation stages.

1. What changed on 14 October 2026

The reform is intended to improve transaction security and personal data protection while making powers of attorney easier to manage. CEIDG can use the PESEL number and integrations with court registers to disclose, update or remove the details of statutory representatives. Entries for minor entrepreneurs are marked. Information about attorneys is filed and published online, and an entrepreneur with several attorneys may identify which one should receive correspondence. Updated CEIDG forms apply from the same date.

Area	Change	Practical relevance
Attorneys	Online filing and publication; a business entity may be disclosed as attorney	Review the authority and the entity's identifiers
Correspondence	One attorney may be designated to receive letters	Reduces the risk of delivery to the wrong person
Contact data	The form records informed consent to publish a phone number or email	Decide which details should be public
Minor entrepreneur	The entry is marked and representative data can be updated through integrations	Clearer information about representation

2. An attorney in CEIDG: convenient, but not fully automatic

Publishing an attorney in CEIDG generally has the same effect as submitting a written power of attorney in administrative matters covered by the entry. An authority can verify the authorization in the register, so a separate document and the related stamp duty are usually unnecessary in that context. This can be useful for entrepreneurs who regularly rely on an accounting office or legal adviser.

compare the CEIDG authorization with the attorney's actual tasks;
verify identifiers and contact details;
decide who receives correspondence where several attorneys are listed;
retain separate documents where a specific procedure requires them.

3. An accounting or law firm as attorney

The amendment removes a practical gap by allowing an entrepreneur to disclose not only an individual but also a business entity acting as attorney, such as a general partnership. Accounting offices and law firms can therefore structure the relationship at organisational level rather than around one employee. The parties must still define the scope of authority, substitution rules, access to correspondence and responsibility for updating the CEIDG entry.

Review area	Control question	Risk if outdated
Scope	Does the entry cover every required activity?	The attorney's action may not be recognised
Entity data	Are the name and identifiers current?	Incorrect identification
Correspondence	Who receives and forwards official letters?	Missed deadline
End of engagement	Who removes the attorney and when?	Former provider remains visible in the process

The scope of an accounting firm’s authority can be aligned as part of accounting support.

4. Several attorneys and the correspondence recipient

Where several attorneys are disclosed, the entrepreneur may identify one to receive correspondence. This choice should be linked to an internal workflow: who monitors incoming documents, who assesses procedural deadlines and who informs the entrepreneur. The CEIDG designation does not replace a reliable process within the business. A sensible procedure includes cover for absences and evidence that each letter was passed on.

5. Phone and email: publication requires informed consent

The CEIDG form is to show an explicit decision on publishing a phone number or email address. Entrepreneurs should distinguish details used by the authority for contact from those intended for public disclosure. A company address and number that do not depend on one employee are generally safer, provided they are monitored and reviewed. This limits the risk of missing messages and unnecessarily exposing private data.

6. Minor entrepreneurs and statutory representatives

An entry for a minor entrepreneur is marked, while the details of the statutory representative may be disclosed, updated or removed using the PESEL number and integrations with court registers. The aim is to make it clearer who may act for the entrepreneur. For unusual transactions, the current authority and any additional documents required by the authority or contracting party should still be confirmed.

7. Next stage: first CEIDG registration online from 1 November 2026

The reform is being implemented in stages. From 1 November 2026, applications for a first CEIDG entry are generally to be filed electronically only. An official MRiT notice confirms an exception where a minor starts the business. Other applications, including amendments, suspension, resumption and closure, are to become online-only from 1 November 2028. Anyone preparing a new registration should therefore secure an appropriate electronic identification method and assemble all data and attachments before starting.

Date	Stage	What to prepare
14 Oct 2026	New rules for attorneys, contacts and representatives; new forms	Review the entry, consents and authorizations
1 Nov 2026	First CEIDG entry generally electronic-only; exception for a minor	Electronic identification, data and attachments
1 Nov 2028	Other CEIDG filings electronic-only	A permanent digital update process

8. What entrepreneurs should do now

Download the current details of your CEIDG entry.
Verify attorneys, authority scopes and identifiers.
Designate a correspondence recipient if several attorneys are listed.
Decide whether your phone number and email should be public.
Document correspondence and absence-cover procedures.
Remove attorneys when an engagement ends.
Prepare electronic identification before a first registration after 1 November.
Keep additional documents required by special rules.

9. What the reform does not mean

Myth	Correct position
Every company must move to CEIDG	No. CEIDG covers natural-person entrepreneurs; registered companies remain in KRS
A listed attorney can act in every matter	No. The disclosed scope and the relevant procedural rules still apply
Every entrepreneur must file an immediate amendment	There is no general rule; update when the entry is incorrect or a change is needed
All filings became electronic-only on 14 October	No. First registrations generally move online-only on 1 November 2026, with a minor exception, and other filings on 1 November 2028

10. Implications for foreign entrepreneurs

For foreign individuals operating as sole traders in Poland, the priorities are access to electronic identification, correct Polish register data and reliable receipt of correspondence. An attorney can simplify administrative handling, but the scope must match the specific procedure. CEIDG does not replace tax registrations, social insurance obligations or sector-specific permits.

For a first filing by someone from abroad, we can help through company registration in Poland.

The CEIDG reform makes digital powers of attorney easier and improves data quality, but it also calls for deliberate choices by entrepreneurs. The greatest benefit comes when the current register entry, the scope of authority and the internal correspondence workflow are aligned. Anyone planning a first entry after 1 November 2026 should also be ready for a fully electronic process.

Do you need support with business registration, a CEIDG update or the organisation of powers of attorney and accounting? The inPL team can review your situation and design a secure operating process in Poland.

Talk to inPL.

Sources

This material is for information only and does not constitute legal or tax advice. The legal position and sources were verified on 15 October 2026. Check the current rules and the requirements of the competent authority before acting.